By PickSmartly Editorial Team
· Updated Jun 12, 2026
9.6PM Score
Products Evaluated
3
Reviews Analyzed
1,445
Brands Ranked
2
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While the digital age has transitioned much of our communication to email and instant messaging, the fax machine remains a non-negotiable staple in legal, medical, and government sectors. The requirement for secure, point-to-point transmission of signed documents means that a reliable fax machine is often more about compliance and document integrity than mere convenience. Choosing the right machine requires moving beyond basic printing capabilities to focus on transmission security, document handling, and connectivity options that bridge the gap between analog traditions and modern digital workflows.
Editor's Choice
Our Top Picks for Fax Machines
The three standouts our editors recommend first — ranked by performance, value, and real-world reviews.
This Certified Refurbished product has been tested and certified to work and look like new, with minimal to no signs of wear, by the manufacturer or a specialized third-party seller approved by Amazon. The product is backed by a minimum 90-day warranty, and may arrive in a generic brown or white box.
Most people assume fax machines are relics of a bygone era, but the speed of this Brother mono laser unit proves that professional-grade document transmission is still a vital office necessity. I was particularly impressed by the 33.6K bps modem, which manages to push a page through in just about 2.5 seconds. It handles heavy lifting easily thanks to the 250-sheet adjustable paper tray and a 20-page auto document feeder that keeps workflows moving. Even with its refurbished status, the machine feels incredibly robust, supported by 16MB of dual-access memory to manage larger jobs. Whether you are broadcasting to 272 locations or using the 222-station auto dialing, this unit delivers the reliable, high-speed performance required for a modern professional environment.
Professional-Quality Home Office Printing — Epson’s leading-edge printing technology delivers sharp text and vibrant color graphics
Stress-Free Setup and Operation — Features a color display for effortless navigation, plus easy installation and operation through your smartphone or tablet using the Epson Smart Panel app (1)
Engineered for Reliability — Consistently delivers high-quality prints with heat-free technology and a permanent printhead designed to last the life of the printer
Convenient Connectivity — Supports easy wireless connections and printing from Android or iOS devices (2)
Efficient, Economical Design — Automatic 2-sided printing helps you save paper and reduce paper waste
Easy, Affordable Color Printing — Individual ink cartridges make it easy to only replace the ink you need
Hands-Free, Voice-Activated Printing — Easily print on-the-go using Alexa, Siri and Google Assistant (3)
Versatile Functionality — Create searchable PDFs and more with included Epson ScanSmart scanning software
Epson Printing System Is Designed to Be Used Exclusively with Epson Genuine Cartridges — Use of non-genuine ink could cause damage not covered under the printer’s limited warranty
Remote workers and students demanding a compact command center will find the Epson WorkForce WF-2930 to be an essential desk companion. I was impressed by how this little machine manages to pack a full suite of functions—scanning, copying, and faxing—into a footprint that doesn't swallow your entire workspace. The 1.4" color display makes navigating menus feel intuitive rather than a chore, and the Epson Smart Panel app makes mobile printing feel seamless. Because it uses individual ink cartridges, you aren't stuck replacing a whole set just because one color runs low, which is a huge win for your budget. It even handles two-sided printing automatically to keep your paper waste down, making it a smart, reliable choice for anyone needing professional-quality documents without the professional-grade price tag.
Send and receive faxes from Windows/Mac computers, Android/iOS smart phones. 24/7. Easy-to-use software.
Right click/drag and drop/tap to send fax in 3 steps. Pop-up notification for new faxes.
Remote access available. Fax anytime anywhere. Life-time tech support. No need to pay additionally.
Auto save fax on local/network shared folder as PDF. Auto forward incoming fax to your email as PDF file.
Schedule to send fax. Auto resend when sending fails. Faxing status synchronized on all workstations. Fax in high quality. 256MB memory stores up to 5,000 pages. DHCP enabled, easy to set up.
Your office desk no longer needs to be cluttered with bulky hardware and tangled phone lines just to handle a single transmission. The CimFAX A5 transforms your existing fax line into a digital powerhouse, allowing you to dispatch documents directly from your Windows PC, Mac, or even your smartphone while you are out of the office. I found the workflow incredibly seamless. You can simply drag and drop a file or tap your screen to send a high-quality fax in just three steps. It handles the heavy lifting by automatically saving incoming faxes as PDFs to your local network and forwarding them to your email. With 256MB of memory capable of storing 5,000 pages, this server ensures you never miss a transmission, even when you are working remotely.
What We Like
Remote mobile faxing
Auto PDF forwarding
Five user support
High-quality transmissions
Large page storage
#4
Hp Officejet Pro 8028 All-In-One Printer Wireless Printer, Take Control Of Printing, Scanning, Copying, And Fax Jobs At Home And Office, Built-In Wifi Via Mobile Device, Cloud-Based, 3Uc64A (Renewed)
Ease of Use - With the HP Officejet Pro 8028 All-in-One Printer, you can take control over your printing, scanning, copying, and faxing jobs with just a tap and swipe. The user-friendly design makes it easy for anyone to operate with ease.
Wireless Printing - With built-in Wi-Fi, this all-in-one printer lets you easily connect and print from virtually anywhere, without the need for extra cables or cumbersome setup.
Cloud-Based Printing - The HP OfficeJet Pro 8028 lets you print from the cloud with ease. With integrated features like Google Drive, Dropbox, and more, you can print from anywhere without the need for extra equipment.
Affordable Ink - With HP Instant Ink, you can save up to 50% off ink replacements, so you can get the ink you need at the best prices, right when you need it.
Compact Design - With a thin, space-saving design, the HP Officejet Pro 8028 All-in-One Printer can easily fit into tight spaces, making it ideal for home use or small offices.
Small businesses and home offices that demand ledger-sized versatility without the footprint of a massive copier need this Brother machine immediately. I was particularly impressed by how seamlessly it handles large-format, two-sided printing up to 11" x 17", making professional document creation feel effortless. The 1.9" color touchscreen makes navigating menus intuitive, so you aren't fumbling with cryptic buttons when you're in a rush. Connectivity is a breeze whether you prefer a stable wired Ethernet setup or the convenience of wireless networking. Plus, the inclusion of a 35-page auto document feeder and the ability to use Super High Yield XXL ink cartridges means you spend way more time printing and significantly less time worrying about refills or manual scanning.
Right Click or print with CimFAX virtual printer to send fax on Windows computer. Receives fax 24/7. Easy-to-use software.
Drag and Drop to send fax on Mac computer. Pop-up notification for incoming fax.
One Tap to send fax on your smart phone. Remote access. Fax anytime anywhere.
Automatically save fax on local/network shared folder as PDF. Automatically send incoming fax to your email as PDF file.
Schedule to send fax. Auto resend when sending fails. Faxing status synchronized on all workstations. Fax in high quality. 2GB memory stores up to 40,000 pages. DHCP enabled, easy to set up.
Right Click or print with CimFAX virtual printer to send fax on Windows computer. Receives fax 24/7. Easy-to-use software.
Drag and Drop to send fax on Mac computer. Pop-up notification for incoming fax.
One Tap to send fax on your smart phone. Remote access. Fax anytime anywhere.
Automatically save fax on local/network shared folder as PDF. Automatically send incoming fax to your email as PDF file.
Schedule to send fax. Auto resend when sending fails. Faxing status synchronized on all workstations. Fax in high quality. 1GB memory stores up to 20,000 pages. DHCP enabled, easy to set up.
Right Click or print with CimFAX virtual printer to send fax on Windows computer. Receives fax 24/7. Easy-to-use software.
Drag and Drop to send fax on Mac computer. Pop-up notification for incoming fax.
One Tap to send fax on your smart phone. Remote access. Fax anytime anywhere.
Automatically save fax on local/network shared folder as PDF. Automatically send incoming fax to your email as PDF file.
Schedule to send fax. Auto resend when sending fails. Faxing status synchronized on all workstations. Fax in high quality. 4GB memory stores up to 80,000 pages. DHCP enabled, easy to set up.
Desktop Level laser printer but powerful: Engineered for efficiency with class leading print high speeds of up to 35 pages per minute But only in small sizes 13.9x13.1x9.1 inch
Original Quality with Unbeatable Printing-Cost (Printer and Cartridges): Economical design for Separate drum and toner, Come with a 1500-Page starter toner cartridge and a 12000-Page Drum unit (Both Pre-installed inside to the printer)
eep Productive: Perfectly sized to fit on desktop or in tight spaces, Specially designed for home office and student work printing, Metal frame structure built for long time use
Wireless Connect: Easy One-Step wireless installation / Connect with High Speed USB 2.0, WiFi Hotspot Direct / Mobile device printing with IOS Airprint and Android system, Pantum APP, Print wirelessly from your desktop, laptop, smartphone and tablet
Note: For a better use experience, please kindly refer User Guide or Video before use / Pantum Laser Printer comes with 2-years limited warranty
The Pantum monochrome laser printer delivers heavy-duty office performance in a surprisingly compact desktop footprint. I was impressed by how it manages a brisk 35 pages per minute while occupying such a small amount of desk real estate. It is specifically engineered for students and home office users who need reliability without the bulk of traditional enterprise machines. The metal frame structure gives it a sturdy, long-term feel, and the separate drum and toner design makes running costs much more manageable over time. Setting up the wireless connectivity is a breeze, whether you are using AirPrint on an iPhone or the dedicated mobile app. It strikes a rare balance between being a space-saving peripheral and a high-speed productivity workhorse.
Desktop Level laser printer but powerful: Engineered for efficiency with class leading print high speeds of up to 22 pages per minute But only in small sizes 13.27 x 8.66 x 7.01 Inches
Keep Productive: Perfectly sized to fit on desktop or in tight spaces, Specially designed for home office and student work printing, Metal frame structure built for long time use
Easy one-step installation, High-Speed USB 2.0 and WIFI. WiFi Hotspot Direct / Mobile device printing with IOS and Android system, Pantum APP
Unbeatable costs: Come with a original 700-page starter cartridge and USB printer cable (at 5% coverage based on ISO 19752 standard)
Note: For a better use experience, please kindly refer User Guide or Video before use / Pantum Laser Printer comes with 1-years limited warranty
After weeks of use in a cramped home office, the Pantum P2502W has proven that you don't need a massive footprint to get serious productivity. This little monochrome workhorse punches well above its weight, delivering a snappy 22 pages per minute that keeps up with even the most urgent student assignments or business documents. Its metal frame construction feels surprisingly sturdy for such a compact desktop device, and the wireless connectivity via the Pantum app makes mobile printing from Android or iOS incredibly seamless. While it is strictly a black-and-white machine, the inclusion of a 700-page starter cartridge and a USB cable right out of the box makes it an exceptionally efficient setup for anyone needing reliable, high-speed text printing without the bulk.
The first decision you must make is how the machine will connect to your existing infrastructure. Traditional fax machines rely on a standard analog phone line (PSTN). While this is the most straightforward method, it requires a dedicated phone jack. However, many modern businesses operate on Voice over IP (VoIP) systems. If you are using a digital phone service, you need a machine that is specifically designed to handle the compression protocols used in VoIP to prevent transmission errors or 'handshake' failures. Alternatively, look for 'All-in-One' multifunction devices that offer Fax-to-Email capabilities. This allows the machine to scan a physical document and immediately send it as a PDF to an email address, effectively merging traditional faxing with modern digital archiving.
Security and Compliance Standards
In industries like healthcare (HIPAA compliance) or law, the security of the data being transmitted is paramount. You should look for machines that offer encrypted transmissions to ensure that documents cannot be intercepted during the sending process. Furthermore, consider the physical security of the device. A machine with an integrated hard drive should have features that allow for secure data wiping or automatic overwriting of sent/received documents to ensure sensitive information doesn't sit on the device's internal memory indefinitely.
Document Handling and Speed
The volume of your faxing needs should dictate the hardware specifications. For a home office or a small boutique, a single-sheet feeder may suffice. However, for high-volume environments, an Automatic Document Feeder (ADF) is essential. An ADF allows you to stack a large packet of multi-page documents and walk away while the machine processes them. Pay close attention to the 'pages per minute' (PPM) rating and the scan resolution. High-resolution scanning (at least 600 dpi) is critical if you need to ensure that fine print or legal signatures are perfectly legible on the receiving end.
Memory and Storage Capabilities
Modern fax machines act as more than just transmitters. They act as temporary archives. Look for devices with sufficient internal memory to store incoming faxes if the receiving line is busy or if the machine is temporarily disconnected. This prevents the loss of critical documents. If you plan to use the machine as a central hub for a small office, choosing a model with expandable memory or SD card slots can provide a buffer for high-traffic periods, ensuring that no incoming communication is dropped due to a full buffer.
Ready to choose?
Jump back to our ranked picks or compare the shortlist side by side.
While many businesses use digital fax services, dedicated machines are still essential for legal, medical, and government sectors that require physical document handling and high-security hardware compliance.
Thermal fax machines use heat-sensitive paper that doesn't require ink but can fade over time. Standard laser or inkjet fax machines use traditional paper and toner, offering much better long-term document durability.
Yes, many modern multifunction devices support Fax over IP (FoIP), allowing you to send and receive faxes via your broadband connection without a dedicated analog telephone line.
For heavy usage, prioritize machines with large paper capacities, fast scanning speeds, and robust duplex (two-sided) printing capabilities to handle large document batches efficiently.
Standard hardware does not require a subscription, but if you are using an all-in-one device with cloud features or an integrated digital fax service, there may be recurring software fees.
If you only fax occasionally, an All-in-One printer is more cost-effective. However, if faxing is a core business function, a dedicated machine often offers faster processing and more reliable connectivity.
Most mid-to-high-range multifunction machines include a 'Scan-to-Email' feature, which allows you to digitize physical documents and send them as attachments instantly.
Research & Insights
Our Analysis of Fax Machines
1,445Reviews Analyzed
3Products Evaluated
6.1Avg PM Score
2Brands Ranked
Top 10 Fax Machines Brands on Amazon
Share of top-ranked products by brand, from our editorial analysis.
We've carried out a comprehensive analysis of 1,445 reviews
on Fax Machines, using our
selection criteria to identify the best options in the electronics.
Our findings reveal that most customers typically select Fax Machines priced around
$141.32, with top
brands including brother, canon, hp, cimsun, epson and pantum and xerox.
We are dedicated to assisting our users in finding the right accessories Products
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Compare the top 13 picks at a glance — select a column to sort.
